What to Ask Your Wedding Venue Before Booking

Choosing your wedding venue is one of the biggest decisions you'll make during your planning process. It sets the tone for the entire day and impacts everything from your guest list to your décor. But how do you know you’re making the right choice? Asking the right questions can help you feel confident that your venue fits your vision—and your budget.

Here are the most important questions to ask any venue before you say “I do” to the booking contract.

1. Is My Date Available?

This may seem obvious, but availability is a deal-breaker. Start by confirming if your preferred date (or a few options) is open. If you’re flexible, ask about any discounted rates for off-peak days or seasons.

2. How Many Guests Can You Accommodate?

Your venue needs to comfortably fit your guest list. At Bushnell Event Center, we host intimate gatherings of 40 all the way up to grand celebrations of 300. Make sure the venue can handle your number without feeling too crowded—or too empty.

3. What’s Included in the Rental Price?

Every venue has different packages. Ask what's included in the cost: tables, chairs, linens, lighting, setup and cleanup? Some venues are all-inclusive, while others may charge extra for certain services. Knowing up front can help you budget smarter.

4. Can I Bring in My Own Vendors?

Some venues require you to use their list of preferred vendors, while others allow you to bring in your own caterer, DJ, or florist. At Bushnell, we welcome outside vendors, so you can work with the team that best fits your style and budget.

5. Is There a Backup Plan for Bad Weather?

If you're planning to say your vows outdoors, ask about the backup plan in case it rains. Our stunning rooms offer beautiful indoor options that keep the celebration going—rain or shine.

6. What Is the Parking Situation?

Make sure there’s enough parking for your guests, or ask if valet services or nearby parking garages are available. At Bushnell, we're conveniently located in Downtown Springfield with access to parking for all your guests.

7. How Long Do We Have the Venue?

Ask when you can start decorating, when your vendors can arrive, and what time you’ll need to be out. Extra time can be a huge help when setting up or enjoying the last dance.

8. Are There Any Restrictions I Should Know About?

From candle use to music volume or end times, it’s important to know the rules. We want you to celebrate your way—but also make sure your day goes smoothly from start to finish.

9. Is the Venue Accessible for All Guests?

Make sure the venue is ADA-compliant and comfortable for any guests with mobility needs. We’re proud to offer accessible features to make everyone feel welcome and cared for.

10. What Makes This Venue Unique?

This is your chance to hear what the venue staff loves most about the space. At Bushnell Event Center, we’re more than just a venue—we’re a beautifully restored historic building with a mission of inclusion, sustainability, and lifelong memories. We believe LOVE is LOVE, and we are here to support you every step of the way.

Final Thoughts

Your venue is the foundation for your wedding day. Asking these questions can help you find a space that’s not just beautiful—but also a perfect fit for your celebration. If you’re looking for an elegant and affordable space in Downtown Springfield, we’d love to show you what makes Bushnell Event Center so special.